Privacy Policy

Data Protection Terms (Privacy Notice) — NEW EUROPEAN BAUHAUS PRIZES 2026

Event: NEW EUROPEAN BAUHAUS PRIZES 2026
Organizer / Controller: VO EUROPE (for the European Commission)
Platform / Service Provider: Stageflow.eu
Data protection contact: contact@stageflow.eu

1) What personal data we collect Depending on how you participate, we may collect: - Identity and contact details: name, email address, phone number (if provided) - Registration and participation details: registration status, participation information - Event-related information you provide: dietary/accessibility needs, or other information you voluntarily submit - Communications: messages you send to us or the organizer/support team - Technical and usage data: IP address, device/browser information, logs and other diagnostic data used to operate and secure the services

2) How we use your personal data (purposes) We use your personal data to: - Manage your registration and participation in NEW EUROPEAN BAUHAUS PRIZES 2026 - Send event communications, confirmations, updates, and reminders related to your participation - Provide and operate the event platform, including account/session management where applicable - Respond to requests and support enquiries - Ensure security and prevent misuse - Comply with legal obligations

3) Legal basis (GDPR / UK GDPR where applicable) We process personal data on the legal bases applicable to the situation, such as: - Performance of a contract or taking steps prior to entering into a contract (registration and participation management) - Legitimate interests (e.g., security, service operation, effective event administration) - Consent (for optional features and where consent is required) - Legal obligations (compliance with applicable laws and regulations)

4) Who we share your personal data with We may share personal data with: - Stageflow (service provider/processor) to host and operate the platform and support event administration - Sub-processors, strictly where needed to provide the service (e.g., email delivery, hosting, support tooling) - Authorities where required by law - Other parties only when necessary to provide the event services (and as disclosed in this notice)

Processors are required to protect personal data and use it only for the purposes we instruct.

5) International data transfers If personal data is transferred outside your country/EEA/UK, we implement appropriate safeguards where required by law (e.g., standard contractual clauses or other lawful mechanisms).

6) How long we keep your data (retention) We retain personal data: - For the duration of the event administration, and typically up to 12 months after the event to manage follow-up, support requests, and resolve any issues. - For longer periods when required by law, including record-keeping obligations (which may require retention for up to 10 years for certain legal/accounting/audit-related matters). - Technical/security logs may be retained for a limited period as necessary for security, troubleshooting, and abuse prevention.

7) Your rights Depending on applicable law, you may have the right to: - Access your personal data - Correct inaccurate or incomplete data - Deletion (in certain circumstances) - Restriction of processing (in certain circumstances) - Object to processing based on legitimate interests - Withdraw consent where processing is based on consent (withdrawal does not affect lawful processing before withdrawal) - Lodge a complaint with your local data protection authority

To exercise your rights, contact: contact@stageflow.eu.

8) Cookies and tracking Cookies and similar technologies are explained in our cookie policy: `/platform/new-european-bauhaus-prizes/cookies`

9) Security We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, or alteration.

10) Updates to this notice We may update this notice from time to time. The most current version will be available on the site as part of the event’s legal/privacy information.